Solutions
Index-First: AI-Driven Recording Intake
The Index-First UI—built on TabulariumAI’s API-first, privacy-safe platform—orchestrates intake, review, indexing, validation, fee and fund pre-calculation, title analysis, and output—streamlining the path from upload to a ready-to-record package with explainable, auditable results.
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Intake: Drag & drop or import from scanner or cloud storage (PDF/TIFF). Real-time processing; no data retained. Specify indexing segments and optional enrichments at intake (Configure Choices).
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Index: Structured indexes organized by segment: Parties, References, Property Information, Legal Description, Monetary/Consideration, Acknowledgment, and Transaction Details. Each segment includes AI assist with one-click refine/reprocess.
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Review: Side-by-side document viewer with highlight overlays for extracted indexes and targeted redactions for confidential fields.
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Validate: Index Quality (IQ) score with compliance gates (notary acknowledgment/date congruence; party presence/roles; property/parcel presence; legal description class/sufficiency; consideration/transfer-basis; reference chain integrity) and clear pass/fail reasons.
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Title Tools: Automated chain-of-title, mortgage, and encumbrance histories; owner matching.
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Fees & Funds: Line-item fee calculation per jurisdictional schedules and Funds Distribution for transparent, auditable totals.
Ensure index accuracy, compliance, and fee correctness before recording. Reduce rework, rejections, and delays with AI-driven precision and efficiency. Empower your team with the tools they need to succeed.
Ideal for kiosk, portal, and assisted submission workflows.
Learn more about Index-First workflows
AI-Powered Document Processing API
TabulariumAI delivers an API-first platform orchestrating intake, classification, enrichment, validation, fee computation, and image enhancement — streamlining the entire process from document submission to completion and title abstracting/reporting.
Document Intelligence
AutoIndexing, AutoRedaction, and zero-touch eRecording—TabulariumAI eliminates manual effort, enabling seamless, end-to-end automation for public records workflows.
Title Abstracting/Reporting
Accelerate title review with automated data extraction, chain-of-title building, and prediction of possible property interests or undisclosed relationships.
Assisted Submission, Recording & Audit
Empower your team to submit, record, and audit with AI-driven accuracy and compliance. Every stage is streamlined—so you deliver results with speed and certainty.
Image Enhancement Services
Enhance clarity, restore legibility, convert formats, and ensure precise endorsement placement. Certified redaction included—every page meets rigorous recording and archival standards, every time.
Advantages
Why Choose TabulariumAI
Our Competitive Advantage
Transforming document processing with unmatched efficiency, accuracy, and
intelligence.
Metrics derived from internal pilot results (Q2 2025).
Cost Efficiency
Reduce operational expenses up to 5× by automating indexing, validation, and classification. Redirect staff to higher-value tasks while minimizing bottlenecks and overhead.
High Accuracy
Advanced OCR and AI extraction with built-in gap detection and auto-correction deliver recorder-grade precision, reducing rework and boosting reliability across all documents.
Fast Processing
Complete full document analysis, classification, and fee logic in minutes—30× faster than manual workflows, enabling rapid recording and public access.
Self-Learning Configuration
AI auto-generates rulebooks for each document type—no templates to manage, no delays onboarding new formats—adapting instantly to your requirements.
Workflow Automation
Document analysis and enrichment enable 70%+ automation of recorder processing, submitter packages, and title-chain assembly, accelerating workflows across domains.
Launch in Under a Day
Ready-to-deploy in under a day—configure a hosted AI agent for standard workflows, or use our open-source framework to build a custom agent as needed.
How TabulariumAI compares
AI-Native Indexing versus commodity OCR, basic AI indexing, and manual indexing.
| Feature | Commodity OCR Indexing |
Basic AI Indexing Rules + ML on top of OCR |
Manual Indexing |
AI-Native Indexing TabulariumAI Way |
|---|---|---|---|---|
| Price level (relative) | Low | Medium | High | Medium |
| Index accuracy (typical) |
~60–80% Layout/OCR dependent |
~80–90% | ~95–98% |
≥98% With validation loop* |
| Human involvement |
High Heavy correction & keying |
Medium Routine review & fixes |
Full Entirely manual |
Low Exceptions review, fine-tuning |
| Value for cost |
Low Cheap but many gaps |
Moderate Better, still needs fixes |
Moderate Expert-level quality, poor efficiency |
High Expert-level quality, high efficiency |
Official Records IDP platform versus Cloud OCR / Document AI and general-purpose IDP platforms.
| Feature | Cloud OCR / Document AI | General-purpose IDP platforms |
Official Records IDP TabulariumAI way |
|---|---|---|---|
| Price level (relative) | Low | Medium–High | Medium |
| Integration effort |
Medium Build ingestion, mapping, storage, validation/exception handling around OCR APIs. |
High Configure document types/models, tune rules, design workflows, and wire platform storage to core systems. |
Low Connect AI agents to existing queues and business systems; manage storage and rule tuning only. |
| Value for cost |
Low Good value for basic capture/search, but requires very high integration effort for recorder-grade indexing. |
Moderate Powerful but heavy and expensive to tune for recorder-grade indexing, with high integration effort. |
High Domain-specific quality with less integration effort, no rework, at about the cost of autoIndexing.* |
* Based on internal benchmarks on deeds and deeds of trust. Exact metrics and test sets available upon request.
Trust
Why Trust TabulariumAI
Trust is foundational for official records automation.
TabulariumAI ensures transparency, accountability, and the option for human review at every step.
Auditability
Every result includes traceable logic and a full explanation. Outputs can be reviewed and justified at any step; TabulariumAI does not retain any documents or data after processing.
Transparency
All extracted data fields are accompanied by an explanation and a clear reference to the original source location, enabling immediate validation by users.
Validation
Results are validated using a proprietary Arbitrage algorithm and checked against industry standards. Outputs can be reviewed and corrected per document or title class.
Compliance & Security
TabulariumAI aligns with industry standards for privacy, legal compliance, and records handling. All processing is secured by strict access controls; data is never stored post-processing.
Explainability
All extraction and decision steps are documented and explainable, including field-level rationales. Users can challenge or inspect any result for accuracy.
Human Oversight
Human review is integral: every document or title class can receive direct user feedback, corrections, and fine-tuning, ensuring professionals remain in control.
Join Us
Join Us on This Journey
What's Next for TabulariumAI?
This is just the beginning. Your feedback can help steer the future of automated document processing. Let’s modernize public records together.
Be an Early Adopter
Get early access to TabulariumAI’s infrastructure and shape it to your needs. Early adopters receive hands-on support, exclusive pricing, and priority integrations.
Join Our Mission
We’re seeking partners—registrars, vendors, title companies, and innovative teams—to help re-imagine public-record automation. Let’s collaborate.
Who & Why
Who It’s For & Why it Matters
A quick overview of the audiences we serve and the problems we solve across official-records workflows.
Who It’s For
TabulariumAI is built for public agencies, legal and real estate businesses, and
individuals
—designed to streamline access, validation, and analysis of official records.
Property Owners / Citizens
Get clarity on what's recorded, who's named, and what it means—instantly and securely.
Recording & eRecording Platforms
Enhance your offering with deep AI services that pre-validate documents before they reach the clerk.
Recorder's Offices & Gov. Agencies
Support pre-indexing, fee logic, endorsement/confirmation, redaction, and post-recording validation workflows.
Imaging & Real Estate Platforms
Elevate image fidelity and unlock structured insights for real estate intelligence and workflows.
Title & Escrow Companies
Access precise indexing, clause data, and fee validation—without manual document review.
Data Aggregators & Reporting Firms
Extract structured insights from recorded documents without storing or handling full images.
Why It Matters
These industry realities highlight the urgency and relevance of TabulariumAI's capabilities:
3–14 Days for Title Search
Title searches for property insurance usually take 3–14 business days, slowing closings and business operations nationwide.
~3.5 Business Days for Full Recording
Average time from submission to full recording and publication across all U.S. counties.
1,400+ No e-Recording Jurisdictions
Still do not support full eRecording, relying on paper-based or partially digital processes.
88% Manual Indexing
Most registries still rely on manual or loosely templated indexing practices.
~11,600 Annual Title Fraud Reports
Average number of U.S. real estate/title fraud cases reported each year.
~$260M Lost
Estimated average annual impact of title and deed fraud on U.S. property owners - ~10,400 Homes Affected.